Company Overview:
A newly created role has arisen to join a small Pharmaceutical Consultancy Firm based in the Southeast as an Administration Coordinator. The Company has contracts with national and international global pharmaceutical manufacturing and distribution companies in Ireland and the UK.
(Office based in South Kilkenny, 10 minutes from Waterford)
This is an exciting opportunity join a well-established and growing Pharmaceutical Consultancy company. Covering a variety of areas this candidate has the opportunity to gain knowledge and exposure to many different departments, including HR and Accounts. A fantastic opportunity to work alongside a highly skilled and knowledgeable workforce. For the right candidate there is the potential for future opportunities and to grow with the company.
Full on the job training will be provided.
Core Skills and Specifications:
No previous experience required but it would be an advantage to have some previous experience in either Reception, Learnworlds, SharePoint, Documentation Control, HR Administration, Bookkeeping, HubSpot, Wordpress or Digital Marketing.
Full driving licence & own car required.
Must be reliable and well organised with excellent oral and written skills.
Good teamwork and strong issue resolution and communication skills across functions and organisations.
An ability to work flexibly in a changing environment. Good attention to detail and priority management essential.
Flexibility to learn new skills and take on new tasks and responsibilities.
The ability to work independently.
Duties:
· Provider customer service to our online course attendees
· Manage and maintain the online learning system (Learnworlds) such as, managing attendees, issuing certificates, invoicing clients, adding new courses, amending courses, updating the workflows etc.
· Manage and route phone calls appropriately.
· Manage office Petit cash.
· Manage and order office supplies.
· Make travel arrangements.
· Organise company documents into QMS system.
· Update office policies as required.
· Issuing company wide documents for signing through Adobe Sign.
· Assisting the office/Hr manager with HR administration
· Booking staff courses.
· Assist the office manager with digital marketing campaigns, ie email marketing, LinkedIn posting, Canva, SEO and mailshots etc,
· Provide assistance to staff, managers, and senior-level team as needed
Experience
No experience required but it would be an advantage to have some experience in Reception, Learnworlds, SharePoint, Documentation Control, HR, bookkeeping, HubSpot, Wordpress or Digital Marketing.
Excellent PC skills and administration skills (OFFICE)
Skills
· Highly Self-Motivated, Interested in Career progression
· Good Attention to detail
· Multi-tasker
Job Types: Full-time, Fixed term
Contract length: 11 months
Salary: €22,000.00-€30,000.00 per year
Benefits:
- Bike to work scheme
- Flexitime
- On-site parking
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Mullinavat, Co Kilkenny, Kilkenny, CO. Kilkenny X91KDY7: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Mullinavat, CO. Kilkenny
